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PLAYBOOK: How To Get Your Board On Board With Educare

From the Educare News Desk

As an administrator, you recognize the value Educare brings to your school community—a modern, intuitive Student Information System (SIS) that streamlines operations, enhances communication, and improves the overall learning experience. However, getting your board of directors, PTA, and other decision-makers on board requires a strategic approach. This playbook will equip you with the tools and talking points needed to build a compelling case for Educare and gain the buy-in you need.

Step 1: Identify Key Stakeholders and Their Concerns

Before presenting Educare, understand who will influence the decision and what their main concerns may be. Here’s a quick breakdown:

School Board & Administration

  • • Primary Concerns: Cost, ROI, implementation logistics, long-term sustainability.
  • • Key Message: Educare is a cost-effective, scalable solution that improves efficiency and data accuracy.

PTA & Parents

  • • Primary Concerns: User-friendliness, communication with teachers, access to student information.
  • • Key Message: Educare enhances transparency and engagement between educators and families.

Teachers & Staff

  • • Primary Concerns: Training, ease of use, transition from the current system.
  • • Key Message: Educare is designed for educators, with an intuitive interface and robust support.
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Step 2: Build a Strong Financial Case

Most boards will require a financial justification. Here’s how to frame it:

• Cost Savings: Educare consolidates multiple tools into one, reducing overall expenses.

• Time Efficiency: Automated workflows save administrators and teachers valuable hours.

• Long-Term ROI: Schools using Educare report increased operational efficiency and parent satisfaction.

 

Step 3: Highlight the Competitive Advantage

Compare Educare to traditional SIS options and highlight its modern, cloud-based infrastructure:

• User-Friendly Interface – No steep learning curves; teachers and parents adapt quickly.

• Integrated Communication Tools – Strengthens parent-teacher collaboration.

• Flexible & Scalable – Adapts to schools and districts of various sizes and structures.

• Secure & Compliant – Meets strict data privacy and security standards.

 

Step 4: Address Common Objections with Solutions

“Switching is too complicated.”

  • Educare provides dedicated onboarding support and step-by-step migration assistance with our implementation product, Navigator.

“Our staff will struggle with learning a new system.”

  • Educare offers comprehensive training, a vast resource library and world class customer support.

“It’s too expensive.”

  • Educare is competitively priced with flexible plans and eliminates the need for multiple software solutions. And don’t forget time is money – and Educare customers enjoy widespread efficiencies which free up resources for more mission critical objectives.
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Step 5: Present with Confidence

To effectively present Educare to your board and stakeholders:

• Schedule a Demo – Let them see Educare in action.

• Provide Case Studies & Customer Testimonials – Show them real-world success stories from schools like yours. Just ask us – we will bring the testimonials!

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“Start today, change your SIS to EDUCARE”

“Our school staff feel like Educare is part of our team. Not just someone who supports us. We know each other by name, they anticipate the type of approach we take even before we do some times.”

“Educare’s support process from onboarding throughout multiple years of use is unparalleled! I don’t often need support at this point, but when I do their entire team is excellent. Also, their strong data privacy and cybersecurity practices are very proactive and transparent.” 

• Prepare FAQs – Anticipate and address concerns proactively.

Encourage board members and PTAs to test Educare firsthand and experience its benefits directly with an interactive, custom demo.

 

Final Step: Secure Buy-In and Move Forward

Once you’ve presented Educare and addressed concerns, outline the next steps:

• Gather Stakeholder Feedback – Allow time for questions and discussion.

• Follow Up with Additional Resources – Provide demo access, documentation, and cost comparisons.

• Plan for Implementation – Work with Educare’s team to create a transition timeline.

 

By using this playbook, you’ll be equipped to navigate the decision-making process effectively and help your school transition to a modern SIS that benefits everyone.